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Basic Data Sharing Agreement

Access rules: Whether the data is online or not, the agreement must determine who has what rights of access to the data, who has what rights to modify or modify the data and what methods of access to the data are provided. Below is a list of the items that are normally included in a data sharing agreement. While this list may cover the basics, additional concerns may be relevant to a given data set or to a given supply agency. The draft proposal aims to assist government authorities in concluding agreements to exchange data securely, in a timely and transparent manner. The model is based on the National Data Commissioner`s best practice guide on the application of data sharing principles. The agreement was developed in consultation with stakeholders and builds on existing agreements. The proposal is “independent of the law”, meaning that it can be used for general purposes and is not linked to the next legislation on data availability and transparency. “One of the challenges of the geographic data community is to promote data exchange and cooperation between multiple authorities and organizations at multiple levels of public, private and non-profit organizations. The success of inter-authority exchange and cooperation is based on the adoption of guiding principles, the identification of best practices and the recognition of challenges that may include political, scientific and technological issues. (National Geospatial Advisory Committee, 2011) Note that the details of these agreements may need to balance differences in management and differences in business practices. For example, how does an authority protect its data and what access can it allow through firewalls and security controls? How will the authorities inform each other if authorisations are changed? Which manager will be responsible for the data declared? Data exchange is an important way to increase the capacity of researchers, scientists and policy makers to analyse data and translate it into meaningful reports and knowledge.

Data sharing discourages duplication in data collection and fosters varied thinking and cooperation, as others are able to use the data to answer questions that the original data collectors may not have considered. A data sharing agreement allows a data controller (i.e. a party that determines what to do with the personal data in question instead of obtaining instructions from another party) to share personal data with another data controller for specified purposes. The third controller is not subject to the instructions of the first controller; However, the agreement sets out a number of restrictions on the use of shared data, as well as a series of obligations to ensure that both parties comply with their obligations under the GDPR and the Data Protection Act 2018. Second, it avoids any misunderstanding on the part of the data provider and the Agency receiving the data by ensuring that all issues relating to the use of the data are discussed. Before the data is shared, the provider and recipient must speak in person or by telephone to discuss issues relating to the disclosure and use of the data and to reach a collaborative understanding that will then be documented in a data sharing agreement. . .


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